When a Board approves minutes of a previous meeting with some revisions, should the organization make changes to the original minutes to reflect the revisions made at the second meeting or should it leave the previous minutes as they were and specify the revisions in the minutes of the second meeting? Does it even matter?
I would retain only the corrected minutes of the first meeting and note in the minutes of the second meeting that the first minutes had been approved as corrected. I don't see any more need to keep the incorrect minutes than I see a need to keep the Secretary's drafts before the version that was presented for approval.
If the organization maintains a complete copy of everything given to the Board in connection with each meeting, the incorrect minutes would be in the package for the second meeting. But I would keep only the corrected minutes in the Minute Book. Ultimately, it probably does not make much difference as long as the correct minutes are clear, but it is less confusing to have the correct minutes in a single document. (See Ready Reference Page: “Preparing Minutes of Board Meeting is Usually More Art Than Science.”)
Legal Issues in Volunteer Involvement:
Maximizing the Benefits, Minimizing the Risks
Pre-recorded Webinar -
This pre-recorded webinar discusses: risk management and the organization's liability for the acts of volunteers; legal responsibilities in screening and placing volunteers; liability for harm to volunteers; applicability of volunteer protection statutes and workers' compensation statutes; insurance coverage and indemnification issues; applicability of employment discrimination laws; and more. The session also discusses confidentiality, protection of intellectual property, volunteer contracts, and ways to minimize risk through training and supervision. Learn to balance the risk of possible problems against the risk of turning away valuable volunteer support.
Weekly question and answer
Notice of each full edition
and its free stories
Report on 501(c)(3) electioneering
What our readers say about Nonprofit Issues
Once again you've tackled a tricky question and explained it so we all can understand the issue.--M.V.
Thank you for your informative and keen advice on nonprofit matters. I believe it's a unique and concise place to get answers to this often wispy area called nonprofit. --R.T.
Have a question?
Other ways to
Talk to the Editor
Next Conference Call:
Thursday, March 20, 2014
Participate in this bi-monthly telephone seminar conference call and ask your questions directly to Editor Don Kramer.
Access the entire site
($9.95/24 hours, $17.95/3 months).
Full Day Program
A well-received full-day program that covers the current hottest topics in nonprofit law. Qualifies in Pennsylvania for Continuing Education credits.
Don is available for programs and speaking engagements ranging from a one-hour presentation to a full-day primer on nonprofit law. Contact us if you are interested in having him speak at your program.